Digital Procurement Transformation
Logistics & supply chainKawan Lama Group
Challenge
- KLG lacked a single system to manage end-to-end procurement workflows.
- Processes were fragmented across Excel sheets, emails, and paper-based signoffs.
- Real-time tracking of procurement status did not exist, making audits difficult.
- Vendor onboarding, RFQ, negotiation, approvals, and awarding took around 9 days on average.
- Internal users and vendors faced constant back-and-forth with poor experience.
- Approval chains involved multiple roles (SCM, Finance, GP Expedition teams), adding complexity and delays.
Solution
- Codemancers built Money Heist as a full-stack Ruby on Rails application with PostgreSQL.
- Implemented multi-role, multi-level approval & awarding workflows with deterministic transitions.
- Built vendor lifecycle management: registration → revision → approval.
- Developed complete RFQ & pricing module for land and sea logistics.
- Added negotiation loops, ranking logic, and Approved Vendor List (AVL) generation.
Results
100% digitized inquiry → RFQ → negotiation → approval → awarding.
Significant reduction in procurement SLA through automated pipelines.
Centralized Approved Vendor List with real-time usage and pricing transparency.
Improved vendor onboarding and internal user visibility.
Reliable audit history for every procurement transition.
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